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Governance Charter

Section 2 - Scheme of Delegation

Governance

Members

Trustees

Executive Team

Academy Head

Local Governing Body

To review and amend the Articles of Association

To change the name of the Academy Trust

To receive an annual report from the Trustees and the CEO on the Academy Trust’s performance.

To appoint/remove Members

To appoint/remove Trustees

 

To review and amend:

The Governance Charter and Scheme of Delegation.

The Terms of reference for the Trust Board.

The Terms of reference of Sub-Committees.

The Constitution and terms of reference for Local Governing Bodies (including Teams around the schools and LGB intervention boards).

The terms of reference for delegation to the Executive Team.

To determine the Board’s Reserved Matters as detailed in Section Three

To determine the vision and ethos of The Consortium Multi-Academy Trust

To appoint a Company Secretary

To appoint a Clerk to the Trustees

To review and amend the policies and principles documents of The Consortium Multi-Academy Trust

To support the Chairs on the leadership of their respective LGB

To provide overview, scrutiny and challenge of Academy education and financial performance

To produce and submit an annual report to Members on the performance of The Consortium Multi-Academy Trust and publish as required

To ensure that there is effective communication between the Trustees and LGBs

To ensure that The Consortium Multi-Academy Trust is compliant with requirements as laid out by the DfE

To carry out a skills audit and review Trustee performance setting out priorities for governance improvements in the next academic year.

To succession plan for The Consortium Multi-Academy Trust Board and Executive Team

Establish and maintain a register of all interests (pecuniary business and loyalty) of members and trustees and publish this in accordance with regulation

To attend meetings of the Trustees and to provide a CEO/Principal report

To support the appointment process of the Company Secretary and the Clerk

To secure professional advice on behalf of the Trustees as may be requested

To support the Trustees and the Academy Schools in the preparation of Trust-wide and Academy specific policy requirements.

To succession plan for The Consortium Multi-Academy Trust Executive Team and Academy Heads

Establish and maintain a register of all interests (pecuniary business and loyalty) of the Executive Team and publish this in accordance with regulation

To implement the vision and ethos of the Academy School and The Consortium Multi-Academy Trust at local level

To attend meetings of the LGB and to provide an Academy Head report

To support the appointment process of the Clerk

To tailor trust-wide policies to Academy School policy as recommended by the Executive Team

Establish and maintain a register of all interests (pecuniary business and loyalty) of staff and publish this in accordance with regulation

To monitor and support the implementation of the vision and ethos of the Academy School and The Consortium Multi-Academy Trust at local level (LGB)

Ensure the spiritual wellbeing of the pupils (HR and wellbeing Gov)

Determine the Academy School vision and ethos in collaboration with the Academy Head (LGB)

To ensure that the Academy School has a medium to long term vision for its future and that there is a robust strategy in place for achieving its vision (LGB)

To appoint (from their LGB) a Chair, vice chair and local governors with specific responsibilities for Statutory Funding, Attainment, Safeguarding, Finance, Health and Safety, Wellbeing, Compliance matters.  Other roles may be appointed at the discretion of the LGB as it sees fit to discharge its responsibilities. (LGB)

To appoint a clerk to the LGB (LGB)

To review and amend the policies of the Academy School (in line with The Consortium Multi-Academy Trust policy) (LGB via Compliance Gov)

To implement a means whereby the LGB and The Consortium Multi-Academy Trust can receive and react to pupil, parent and staff feedback (LGB)

To establish and maintain relationships with members of the local community (LGB)

To ensure that the Academy School website is compliant with requirements laid out by the DfE. (Compliance Gov)

To carry out a skills audit and annual self-review of LGB performance setting out priorities for governance improvements in the next academic year. (LGB)

To succession plan for Academy Heads in conjunction with the Executive Team and for the LGB members. (LGB)

Establish and maintain a register of all interests (pecuniary business and loyalty) of Local Governors and publish this in accordance with regulation

(LGB & Office Manager)

 

Finance

Members

Trustees

Executive Team

Academy Head

Local Governing Body

To appoint external auditors

To sign off statutory accounts at the AGM

To appoint internal auditors

To recommend the approval of annual accounts and report to the Members AGM

To approve the financial scheme of delegation (Finance policy, Record of Financial Responsibility, Statement of internal control and SFVS) and review on an annual basis for The Consortium Multi-Academy Trust and for Academy School delegations

To appoint a Finance and Resource Committee

To approve the annual budget for The Consortium Multi-Academy Trust

To approve any significant changes to the approved budget

To monitor income, expenditure, cash flow and balance sheets of The Consortium Multi-Academy Trust

To approve the consolidated budget forecast for The Consortium Multi-Academy Trust Academy Schools

To consider any significant variances on delegated budgets reported by the Academy School LGB for approval

To establish a charging and remissions policy and to keep this under review

To appoint an accounting officer

To ensure proper financial controls are in place

To maintain a register of business interests

To establish, approve and monitor a Trustee expenses policy.

To scrutinise the budgets for Academy Schools and report regularly to The Consortium Multi-Academy Trust Finance Committee

To prepare annual statutory accounts for Trustee approval

To support the Academy Schools in implementing sound financial practices and the financial scheme of delegation as determined by The Consortium Multi-Academy Trust

To prepare the annual budget for The Consortium Multi-Academy Trust

Prepare the consolidated budget forecast for The Consortium Multi-Academy Trust Academy Schools

To monitor the income and expenditure, cash  flow and balance sheet

of The Consortium Multi-Academy Trust

To prepare monitoring reports for the Trustees

CEO/Principal to act as the Accounting Officer

To ensure proper financial controls are in place

To maintain a register of business interests for the Executive Team

To set up and approve staff expenses for the Executive Team

To implement the Trustee expenses policy

To open bank accounts

To ensure adequate risk and financial and asset management systems are in place across The Consortium Multi-Academy Trust and report to The Consortium Multi-Academy Trust Board

Review any significant variances on delegated budgets reported by the Academy School LGB and seek approval from The Consortium Multi-Academy Trust Board.

To ensure the preparation of the annual budget for the Academy School with the assistance of relevant staff and Executive Team input as appropriate

To monitor the income an expenditure and cash flow of the Academy School

To prepare monitoring reports for the LGB and Executive Team as requested

Provide such information and assistance as is required by the Executive Team in the preparation of statutory accounts and audit procedures

To ensure proper financial controls are in place at the Academy School in line with the financial scheme of Delegation determined by The Consortium Multi-Academy Trust

To report variances from the budget to the LGB

To ensure provision of free School meals to those pupils meeting the criteria

To set up and approve staff expenses at the Academy School

To appoint a Local Governor responsible for finance (LGB)

To approve the annual budget for the Academy School (Finance Gov and AH to bring to LGB)

To monitor the income and expenditure and cash flow of the Academy School (Finance Gov with AH and Office manager to bring to LGB)

To ensure any variances from the budget are reported to The Consortium Multi-Academy Trust Finance Committee (Finance Gov)

Provide such information and assistance as is required by the Executive Team in the preparation of statutory accounts and audit procedures (Finance Gov with Ah and Office Manager)

To ensure proper financial controls are in place at the Academy School in line with the financial Scheme of Delegation determined by The Consortium Multi-Academy Trust (Finance Gov)

To complete financial auditing documentation as detailed in the financial Scheme of Delegation (Finance Policy) (Finance Gov)

To maintain a register of business interests (Finance Gov with Office Manager)

To ensure provision of free School meals to those pupils meeting the criteria (Finance Gov)

To implement and monitor a Governor Expenses policy (Finance Gov)

 

Curriculum and Standards

Members

Trustees

Executive Team

Academy Head

Local Governing Body

To receive an annual report from the Trustees and the CEO/Principal on standard (progress and attainment)

To appoint a Standards and Excellence Committee

To determine trust-wide policy to ensure provision of a balanced and broad curriculum and to include a prohibition on political indoctrination to allow a balanced treatment of political issues; and a written policy on sex and relationship education

To determine The Consortium Multi-Academy Trust policy on religious education and collective acts of worship

To receive a termly report from the Executive Team regarding Standards (progress and attainment)

Receive and approve Academy School improvement plans

To determine The Consortium Multi-Academy Trust SEND principles and the SEND national code of practice and Disability Discrimination Act Policy

To provide oversight of the implementation of The Consortium Multi-Academy Trust curriculum principles

To provide termly reports to the Trustees regarding standards

To provide oversight of the target setting for pupil achievement and progress by the Academy Head and monitor against targets

To monitor the key performance indicator figures reported from the Academy Head relating to standards

To provide oversight of the implementation of the National SEND Code of Practice and The Consortium  Multi-Academy Trust SEND principles

To ensure compliance with the Disability Discrimination Act requirements within the Academy Schools and the Executive Team

To ensure a unique curriculum is delivered at each Academy School including compliance with any funding agreement requirements

To make provision for the religious education and collective acts of worship as determined in The Consortium Multi-Academy Trust policy

To set targets for pupil achievement and progress and monitor against targets

To report key performance indicator figures half termly to the Executive Team and the LGB relating to standards

a draft Academy School development plan for submission to the TLA Panel in conjunction with the Executive Team to ensure that the plan is costed and expenditure is built into the budget forecast

The Academy Head is responsible for setting the opening and closing times for the Academy School, notifying Trustees of any changes and ensuring compliance with regulations

School closures will be in line with Bad weather policies and implemented with the approval of the CEO/Principal

To designate a teacher to be responsible for co-ordinating SEND provision within the Academy School

To liaise with the local authority and other agencies in respect of students who have (or might have) SEND using The Consortium Multi-Academy Trust resources and contacts to establish support

To make provision for SEND pupils with or without a statement or Educational Health Care Plan

To ensure compliance with the Disability Discrimination Act requirements within the Academy School

To approve the curriculum proposed by the Academy Head (ensuring consistency with The Consortium Multi-Academy Trust curriculum principles) (LGB)

Ensure effective processes are in place for  monitoring the quality assurance of teaching, learning and assessment, the curriculum, inclusion and the sharing of good practice across the Academy School and within The Consortium Multi-Academy Trust   and beyond. (Attainment Gov)

Develop, monitor and approve the Academy School development plan. (LGB)

Monitor the key performance indicators reported from the Academy Head relating to standards (Attainment Gov)

In conjunction with the Academy Head, set the opening and closing times of the Academy School, notifying the Trustees of any changes and ensuring compliance with regulations. (LGB)

Appoint a local governor responsible for Attainment incorporating SEND, inclusion, Pupil Premium and LAC (LGB)

To review and maintain the Academy School SEND policy in line with The Consortium Multi-Academy Trust SEND policy (Attainment Gov)

To provide oversight of the implementation of the policy within the Academy School and compliance with the Disability Discrimination Act requirements  (Attainment Gov)

 

Safeguarding

Members

Trustees

Executive Team

Academy Head

Local Governing Body

 

Adopt The Consortium Multi-Academy Trust safeguarding and child protection policy

Adopt The Consortium Multi-Academy Trust PREVENT policy

Ensure Recruitment policies and Volunteer agreements address safeguarding and safer recruitment requirements

Trustees commit to attending regular safeguarding training as integral to their role as a Trustee

Adopt The Consortium Multi-Academy Trust policy on Educational Visits and off site learning opportunities

Ensure that each Academy School has appointed a designated teacher to support Looked After Children (LAC)

To make arrangements for safeguarding audits to be conducted by independent personnel

To report to Trustees the procedures in place for safeguarding and on matters as they arise

Ensure the Educational Visits policy is compliant with insurance and regulatory advice.

Ensure that all central staff are safeguarding, PREVENT trained and that all Academy Schools are compliant

Ensure that recruitment policies and volunteer agreements are in place and compliant with safeguarding and safer recruitment requirements

To maintain the Single Central Record for the Centrally employed staff team and contractors

To appoint a designated teacher to support looked after children and to ensure the role is compliant with statutory guidance

To appoint a designated safeguarding lead and alternate lead to ensure compliance with statutory guidance

To implement the safeguarding and child protection policy for the Academy School

To maintain the Single Central Record

To approve educational visits in conjunction with the LGB ensuring compliance with the Educational Visits policy and appropriate risk assessments

Ensure that all Academy School staff are safeguarding, PREVENT trained and compliant

Implement recruitment policies and volunteer agreements, ensuring compliance with safeguarding and safer recruitment requirements

Appoint a designated governor for safeguarding (LGB)

Review and maintain a safeguarding and child protection policy for the Academy School which is consistent with The Consortium Multi-Academy Trust policy (Safeguarding Gov)

Ensure completion of the single central record and its regular up-dating (Safeguarding Gov)

Receive notification of educational visits and ensure compliance with the Educational visits policy and completion of appropriate risk assessments (Compliance Gov)

Ensure that all Academy School staff and governors are safeguarding, PREVENT trained and compliant (Safeguarding Gov)

Ensure that any governor involved in the recruitment of staff has safer recruitment training (Safeguarding Gov)

Governors commit to regular safeguarding training as integral to their role as governors. (LGB)

 

Behaviour

Members

Trustees

Executive Team

Academy Head

Local Governing Body

 

To adopt The Consortium Multi-Academy Trust Behaviour Principles

To prepare The Consortium Multi-Academy Trust Behaviour Principles for adoption by the Trustees

To review the overall pattern of exclusions and to report to Trustees

To prepare a behaviour policy for the Academy School consistent with The Consortium Multi-Academy Trust Behaviour principles

To exclude a pupil on a fixed term or permanent basis in line with regulation

To adopt and ensure the implementation of the Academy School behaviour policy and ensure consistency with The Consortium Multi-Academy Trust Behaviour principles (Wellbeing Gov)

To convene a committee to review any exclusion of a pupil as required (LGB)

 

Admissions

Members

Trustees

Executive Team

Academy Head

Local Governing Body

 

To adopt The Consortium Multi-Academy Trust Admissions policy

To propose The Consortium Multi-Academy Trust Admissions policy and make necessary arrangements for implementation

To provide oversight and support of the implementation of the admissions arrangements across The Consortium Multi-Academy Trust

Provide direction to the LGB as to requirements under the Admissions policy and Appeals codes

Ensure compliance with The Consortium Multi-Academy Trust Admissions policy

To make arrangements for determining admissions and hearing admissions appeals if required

Ensure participation in the Fair Access protocol

Undertake consultation, publish admissions and determine arrangements as required in accordance with Schools Admissions and Appeals Codes. (Compliance Gov)

Make arrangements for determining admissions and hearing admissions appeals (LGB)

Ensure effective arrangement are in place for pupil recruitment (LGB)

Contribute to the development of and ensure compliance through review of the Academy School promotional materials and websites (Compliance Gov)

 

Other Pupil Related Matters

Members

Trustees

Executive Team

Academy Head

Local Governing Body

 

Receive a termly report from the Executive Team regarding attendance, pupil premium impact, and incidents of discrimination.

Adopt The Consortium Multi-Academy Trust Complaints policy and receive reports from the Executive Team regarding the level of complaints across The Consortium Multi-Academy Trust

Approve Academy School session times, term dates and holidays (CPD days) as recommended by the Executive Team

Adopt The Consortium Multi-Academy Trust policy on attendance (authorised absence)

Monitor the levels of attendance in the Academy Schools, including unauthorised absence and report termly to the Trustees

Monitor the impact of pupil premium across Academy Schools and report termly to the Trustees

Review the level of complaints across Academy Schools and report termly to Trustees

Review the level of racial, homophobic or other discriminatory incidents across Academy Schools and report termly to Trustees

Set time of Academy School sessions and dates of Academy School terms and holidays for approval by Trustees with consultation with the Academy Schools and LGBs

 

Maintain a register of pupil attendance

Report on attendance and absence as part of key performance indicators

Review and maintain an Academy School Home-School agreement if adopted by the Academy School

Ensure that the Academy School meets for 380 sessions per academic year.

Ensure effective deployment of the pupil premium and monitor and report on impact

Prepare an Academy School complaints policy compliant with The Consortium Multi-Academy Trust policy and hear complaints at the relevant stage

Support The Trust in the provision of Extended School activities relevant and appropriate to the Academy School

Review attendance and pupil absences as part of the key performance indicators (Wellbeing Gov)

Appoint a Local Governor (Attainment Gov) responsible for statutory grants including pupil premium (LGB)

Monitor the impact of the pupil premium within the Academy School (Attainment Gov)

Implement the Complaints policy (Compliance Gov with LGB)

Hear complaints at a relevant stage (appropriate members of LGB/other LGB/Trust Board to ensure fair and independent hearing)

Ensure effective arrangements are in place for pupil support and representation at the Academy School (Wellbeing Gov)

Support The Consortium Multi-Academy Trust and the Academy Head in the extended School provision in the Academy School (LGB)

 

 

Staffing

Members

Trustees

Executive Team

Academy Head

Local Governing Body

 

To appoint a Finance and Resource Committee

To define overarching management structures and budgets across The Consortium Multi-Academy Trust

Adopt The Consortium Multi-Academy Trust wide staff policies and procedures

Appoint, suspend and dismiss the CEO/Principal acting through a committee

Conduct Performance Management review of the CEO/Principal acting through a committee

Appoint, suspend and dismiss members of the Executive Team (excluding the CEO/Principal) acting through a committee and in consultation with the CEO/Principal

To appoint, suspend and dismiss the Company Secretary and Clerk

To conduct the Performance Management of the Company Secretary and Clerk

Academy Head appointments to be ratified by the Board of Trustees.

 

To participate in the process to appoint the Academy Head with the delegated authority of the Trust Board.

To advise the Trustees on The Consortium Multi-Academy Trust wide principles, policies and procedures and ensure effective implementation

Monitor and review staffing changes across Academy Schools

CEO/Principal to conduct performance management of the Executive Team (CEO/Principal excluded) with support from the Finance and Resource Committee

Appoint, suspend and dismiss members of the Executive Team (excluding CEO/Principal) acting through a committee of Trustees

To conduct the performance management of the Executive Team

To appoint, suspend and dismiss Academy head in conjunction with LGB.  The LGB convenes the appointment panel which includes the CEO/Principal and Chair of Trustees.  Pay scales and job descriptions will be determined by this panel

To participate in the performance management of Academy Head in conjunction with the LGB

Pay review recommendations resulting from performance management will be referred to the Executive Team by the LGB and Academy Head if there is significant impact on Academy School budget allocation. Trustee approval may be sought.

To determine staffing requirements within the Academy School and budget accordingly

Implement The Consortium Multi-Academy Trust wide principles, policies and procedures in the Academy School

Appoint teaching and non-teaching staff

Suspend or dismiss teaching and non-teaching staff in consultation with the Executive Team

Conduct performance management of staff in the Academy School

Approve applications for early retirement and leave of absence

Pay review recommendations resulting from performance management will be referred to the LGB for ratification in line with the Academy School pay policy.

To determine the senior leadership and non-teaching structures for each Academy School. (LGB with AH and Executive Team)

To participate in the performance management of the Academy Head (CoG)

To support the Academy Head in the development and review of the staffing structure for the Academy School and the for the appointment of Academy School staff to ensure that the Academy School is fully staffed in accordance with that structure (LGB)

Ensure that there is effective communication between the Academy Head and the Trustees and Executive Team (CoG)

Ensure that The Consortium Multi-Academy Trust policies on all HR matters are implemented in the Academy School (Wellbeing Gov)

Monitor and scrutinise the implementation of The Consortium Multi-Academy Trust policies at the Academy School in relation to HR matters (appointment, induction, performance management, pay review process and procedures for dealing with disciplinary matters, grievances and dismissal)

(Wellbeing Gov)

 

 

Information Management and Communication

Members

Trustees

Executive Team

Academy Head

Local Governing Body

 

Adopt data protection policies and procedures to comply with GDPR legislation

Adopt a Freedom of Information policy to comply with legislation

Publish these policies on the website

Ensure compliance with all GDPR legislation and good practice across The Consortium Multi-Academy Trust

Support Academy Schools on the effective safe storage of data

Maintain accurate and secure staff records for the Executive Team

Ensure safe disposal of equipment including mobile phones and laptops.

Ensure the publication of Academy School information, ensuring that all electronic communication, including web pages are compliant and up to date

Maintain accurate and secure pupil records

Maintain accurate and secure staff records for the Academy School

Ensure safe disposal of equipment including mobile phones and laptops

Ensure the effective implementation of the GDPR policies and procedures in the Academy School (Compliance Gov)

Ensure systems are in place consistent with The Consortium Multi-Academy Trust policies and procedures. (Compliance Gov)

Ensure systems are in place consistent with The Consortium Multi-Academy Trust strategy for effective communication with pupils, parents or carers, and the wider community including the local Parent Teacher Association (if established) (Wellbeing Gov)

 

Health and Safety, Risk and Premises

Members

Trustees

Executive Team

Academy Head

Local Governing Body

 

To appoint a Finance and Resource Committee

To review risk management and maintain a risk register

To approve insurance arrangements

To review and maintain a buildings strategy and asset management planning arrangements

To adopt The Consortium Multi-Academy Trust Health and Safety Policy

To adopt The Consortium Multi-Academy Trust Lettings policy

To prepare the risk register for The Consortium Multi-Academy Trust

Review the risk reports supplied by the LGB and make any recommendation to The Consortium Multi-Academy Trust Board

Monitor arrangements for the effective supervision of building maintenance and minor works

Monitor the implementation of The Consortium Multi-Academy Trust Health and safety policy across Academy Schools

To procure buildings and related insurance and make proposals to the Trustees

Prepare a buildings strategy and asset management planning arrangements

Propose The Consortium Multi-Academy Trust Health and Safety policy

Monitor and support the implementation of The Consortium Multi-Academy Trust Health and Safety policy

Draw up and agree an accessibility plan for each Academy School with the Academy Head and LGB

Prepare the risk register for the LGB having regard to the risks identified by the Executive Team and The Consortium Multi-Academy Trust Board

Prepare a health and safety policy for the Academy School consistent with The Consortium Multi-Academy Trust policy

Maintain and monitor the accident book and agree appropriate actions

Ensure suitable risk assessments are prepared and appropriate actions taken

Review security of premises and equipment and work with the Executive Team to ensure appropriate insurance cover is obtained

Implement The Consortium Multi-Academy Trust Lettings policy

Liaise with the Executive Team on the accessibility plan for the Academy School

 

Appoint a local governor for Health and Safety/Premises (LGB)

Review the risk register of the Academy School and prepare the risk report for the Executive Team and The Consortium Multi-Academy Trust (Health and Safety/Premises Gov and Finance Gov)

Adopt a health and safety policy for the Academy School consistent with The Consortium Multi-Academy Trust policy (Health and Safety/Premises Gov)

Review the implementation of the policy and ensure that appropriate risk assessments are being carried out in the Academy School (Health and Safety/Premises Gov)

Participate in site inspections to review any health and safety issues and the security of premises and equipment (Health and Safety/Premises Gov)

 

 

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