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Governance Charter - Section 13: LC Parent Members

Elections

The Consortium Trust has determined the following process and procedure for the election of Parent Locality Committee members.  It will be the responsibility of the Locality Committee:

  1. To determine, for the purposes of an election of Parent Locality Committee members to the LC whether a person is -

i) a parent of a registered pupil at the School or

ii) paid to work at the School as a School teacher or otherwise

  1. To make all necessary arrangements for, and to determine all other matters relating to, any such election (except any requirement as to the minimum number of votes required to be cast for a candidate to be elected).

Qualifications and Disqualifications

National regulations determine the eligibility and disqualification relating to individuals holding a governance position.  The full list of criteria can be found on the Trust website (www.consortiumacademy.co.uk) and will be circulated with the letters and nomination forms when seeking Staff Members to a Locality Committee.

Background Information

The Articles of Association determine that Locality Committees will elect Parent Locality Committee members. Parent Locality Committee members are persons who are elected to the Locality Committee of the School by parents of registered pupils at the School and who are themselves such parents at the time when they are elected.

It is the responsibility of the Academy Head to organise the Parent member nominations and elections.

Each Parent Locality Committee member shall from the date of their election hold office for a term of 4 years. Like other members, Parent LC members are eligible for re-election subject to the necessary criteria continuing to be fulfilled. 

Elections should be held when a vacancy occurs, either through expiration of the term of office or resignation of a Parent LC member.  Nominations should normally be sought as soon as possible, excluding the main School holiday periods.

Within these broad guidelines and those set out below, each Academy Head will be responsible for choosing appropriate dates for the distribution of the standard letters, for the return of nomination forms and the return of voting papers as the details will vary for each Academy School

It would not be appropriate to try to influence the nature of the nominations made or the votes cast for Parent Locality Committee nomination by referring to the desirability of appointing a due balance between men and women during the election process. 

Locality Committees may wish to advise parents of particular skill sets required on the LC at that time, but may not use this as a determining factor during the election process.

The Academy Head will have overall responsibility for organising the election.  The Academy Head will undertake the duties of “returning officer”.  Any candidate may appeal to the CEO/Principal if he/she believes the election has not been fairly conducted.

The Election Procedure

A standard letter prepared by the Academy Head enclosing or attached to a standard nomination form shall be sent out by the Academy Head via the children to all those registered with them as parents, inviting nominations for appointment to the Locality Committee.  This means that it is possible for a child to have more than two parents eligible to participate in an election.

If the Academy Head has any query over the definition of a parent he/she should consult with the CEO/Principal.

Nominations must have the support of four proposers from amongst the parents of present pupils at the School and these proposers should sign the nomination form.  The person nominated must be the parent of a present pupil at the School and must countersign the form to indicate a willingness to stand.  A parent may not nominate him/herself.  No parent may nominate more candidates than there are vacancies available.

A minimum of seven days should elapse between the distribution of the letters via the children and the closing date for nominations.

Candidates should include on their nomination form their full name and address, together with such details as they wish to give about themselves and their views in not more than 50 words which will be included on the voting paper.

If the number of candidates nominated is the same as or fewer than the number of vacancies then any such candidates will be duly elected unopposed.  If, however, there are more candidates than vacancies it will be necessary to proceed with arrangements for an election.

The ballot is to be secret.  The Academy Head should draw up a voting paper in accordance with the standard format on which the names of the candidates are listed in alphabetical order.  The Academy Head should ensure that each voting paper is stamped with a distinguishing mark and that a record is kept of the number of voting papers issued.

Voting papers will be distributed on the basis of one paper per parent irrespective of the number of children they may have on roll at the date of distribution, eg mother and father with one child on roll – one voting paper for each parent; single parent with two children on roll – one voting paper; mother and father with three children on roll – one voting paper for each parent.

The voting papers will be distributed to all parents via their children or by post if the child is absent, and parents will have votes on each voting paper according to the number of Locality Committee Members being elected.  There will be no proxy voting.

Voting papers should be returned to School by a set time on the prescribed day – not less than five clear School days should elapse between the distribution of the voting papers and closing the vote.

Parents may return voting papers to School personally by post or via their children.  As the ballot paper must be secret, parents returning their voting papers with their children should be advised that the voting papers should be returned in sealed envelopes.

Schools should record the number of voting papers issued and returned, but not how individuals have voted.

Responsibility for counting the votes should rest with the Academy Head who shall act as returning officer.  An opportunity should be afforded to each candidate or their nominee to be present when the votes are counted.  The Academy Head should determine the validity of any spoiled voting papers, after consultation if necessary with the CEO/Principal.

Election will be by simple majority vote.  In the event of a tie after a recount the election shall be determined by the drawing of lots.  No other method of breaking a tie will be acceptable.

The number of votes cast for each candidate should be recorded and sent to the Chair of Trustees.  Parents and LC Members should be notified of those parents thus elected to the Locality Committee, and a notice should be displayed in the School.

The ballot papers should be retained securely for six months in case the election result is challenged.

The Chair of Trustees will approve the election result, subject to ratification by the Trust Board at the next meeting following the election and receipt of the LC Nomination Form to Trustees; and appropriate DBS checks being completed.

Nomination of Elected Chair and Vice Chair positions within an LC

The LC will elect a Chair and Vice Chair from their LC members for a period of one academic year.  Elections will take place in the Autumn Term.

The LC can chose to re-elect to those positions as long as the governor is willing to stand for a continued period.

Election is through a voting process.  Anyone willing to stand for the role should make their intention known to the clerk to the LC.  At the point of election those nominated should leave the room and those remaining vote through raising their hand.  The Clerk will note the outcome of the vote.

Locality Committee Chairs and Vice Chair positions are ratified by the Chair of the Trust Board.  The clerk to the LC should notify the Chair of the Trust Board of the LC election outcomes for ratification in the Autumn Term.

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